Apostille Notary Services
Olema CA 94950
Tifini Vega, Notary Public
DBA Detailed Notary
Certified Apostille Facilitator
Professional Apostille Services In
Olema CA 94950
If you need professional apostille services in California, you’re in the right place. I am trained in handling the entire apostille process for individuals and businesses, in California, ensuring accuracy and efficiency every step of the way. I will strive to take the stress out of document authentication, providing seamless service with clear communication and meeting your deadline. Whether you need an apostille for personal or business documents, I'm here to help you!
Apostille Services Fees
Standard
7-10 Business Days Processing
We provide complimentary local pickup within a 20-mile radius and personally deliver your document(s) to the California Secretary of State for certification. This service includes pickup, travel to Sacramento, and return shipping to your home or office.
Starting At $175.00
Expedited
2-3 Business Days Processing
We provide complimentary local pickup within a 20-mile radius and personally deliver your document(s) to the California Secretary of State for certification. This service includes pickup, travel to Sacramento, and return shipping to your home or office.
Starting At $250.00
RUSHED
1 Day Service
(Order must be received
by 10:00 am - weekdays)
We provide complimentary local pickup within a 20-mile radius and personally deliver your document(s) to the California Secretary of State for certification. This service includes pickup, travel to Sacramento, and return shipping to your home or office.
Starting At $375.00
US Department of State Apostille
Up To 4 Weeks
* Shipping Included (Domestic)
Starting At $200.00
Document Translation
Up to 250 words per page, additional fees if more
USCIS Acceptance Guaranteed. Over 130 languages - Translated by native speaking professional translators.
$50.00 Per Page
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Birth Certificates
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Marriage Certificates
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Apostilles
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Diplomas & Transcripts
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Vaccination Records
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Driver’s Licenses
More Information For Apostille Services In California
What Is an Apostille and Why Do You Need One?
An Apostille is a form of authentication issued by the Secretary of State that certifies the legitimacy of a document for use in foreign countries that are part of the Hague Convention of 1961. It verifies that the signature, seal, or stamp on the document is genuine, allowing it to be recognized internationally without further certification.
You may need an Apostille for documents such as:
✔ Birth, Marriage, or Death Certificates
✔ Power of Attorney & Legal Documents
✔ Educational Transcripts & Diplomas
✔ Business Agreements & Corporate Documents
✔ Adoption Papers & Immigration Documents
If you’re conducting business, studying, or handling legal matters overseas, an Apostille ensures your documents are legally recognized in the country where they are required.
Need a fast and hassle-free Apostille? I will handle the entire process for you, ensuring accuracy and efficiency. Contact me today!
Apostille Services for California
I offer comprehensive apostille services to clients throughout California, and in person to cities in San Mateo County and Santa Clara County, such as San Mateo, Palo Alto, Redwood City, Mountain View, San Jose, Sunnyvale, and beyond. Whether you’re an individual, a legal professional, or a business owner, I have the experience, training and resources to streamline the apostille process efficiently.
Key Services:
✔ Document Notarization: I will verify and notarize your documents as needed, ensuring they meet the strict requirements for apostille certification.
✔ Secretary of State Submission: I handle the entire submission process with the California Secretary of State, ensuring accuracy and minimizing delays.
✔ Fast Document Return & Shipping: Once your apostille is processed, I offer secure document return via local pickup, express shipping, or courier services, based on your preference and deadlines.
Need an Apostille? Let me handle the process for you— professionally, and hassle-free.
Why Choose Detailed Notary For Your Apostille Needs?
✔ Local Expertise: As a locally owned and operated business, I understand California’s notarial regulations, apostille requirements, and Secretary of State procedures, ensuring a seamless process for clients.
✔ Fast Turnaround: I personally handle document submissions with the California Secretary of State, reducing delays compared to standard mail processing. My efficient approach helps you receive your apostilled documents as quickly as possible.
✔ Customer-Centric Service: I prioritize convenience and flexibility, offering mobile notary services, doorstep document pickup, and various shipping options to fit your schedule.
✔ Transparent Pricing: No hidden fees—just clear, upfront pricing so you know exactly what to expect when getting your documents notarized and apostilled.
How The Apostille Process Works in California?
✔ Online Consultation & Request: Start your order today by filling out the simple online form or contacting me directly.
✔ Document Preparation: I will verify and notarize your documents (if required), ensuring they meet the formal requirements for apostille processing.
✔ Secretary of State Submission: I handle the entire submission process with the California Secretary of State, expediting the certification process for faster results.
✔ Certification & Return: Once your apostille is processed, I review it for accuracy and return your documents via local pickup, courier, or express shipping—whichever suits your needs best.
Shipping and Document Return Options for Apostille Documents
I understand that every client has unique needs and timelines, so I offer multiple return and shipping options for your apostille documents:
✔ Local Pickup: If you prefer, you can arrange for in-person pickup once your documents are ready.
✔ Express Courier Services: For urgent deliveries, I partner with trusted couriers like FedEx and UPS, ensuring fast, trackable shipping to your preferred location.
✔ International Shipping: Need your apostilled documents overseas? I offer secure international shipping to ensure your paperwork reaches its destination safely and on time.
Common Documents Apostilled in California
Fast & Reliable Apostille Services – Certified Document Authentication
I provide FAST and secure document authentication services from the California Secretary of State’s office for use in countries that are members of the Hague Apostille Convention. Whether you need to authenticate personal, business, or legal documents, I will ensure a quick and hassle-free process to meet international requirements.
Birth Certificates
A birth certificate is one of the most commonly apostilled documents, often required for international use related to dual citizenship, marriage, education, or inheritance matters.
In California, for a birth certificate to be eligible for an apostille, it must be a certified copy issued by the California Department of Public Health (CDPH) – Vital Records or by the County Clerk’s Office in the county where the birth occurred. The document must be signed by an authorized public official, such as the State or County Registrar.
Before the California Secretary of State can issue an apostille, they must verify the official’s signature on the certificate. Photocopies or hospital-issued birth certificates are not eligible for apostille processing.
Marriage Certificates
A marriage certificate may require an apostille for international use, especially in matters related to name changes, immigration, spousal visas, dual citizenship, or legal recognition of marriage abroad.
In California, only a certified copy of the marriage certificate issued by the County Clerk or Recorder’s Office where the marriage was recorded is eligible for apostille. The document must bear the original signature and seal of a public official whose signature is on file with the California Secretary of State.
The California Secretary of State will verify the signature before issuing an apostille. Please note that photocopies, unofficial copies, or religious ceremony records are not acceptable for apostille processing.
Death Certificates
A death certificate may require an apostille for use abroad in matters such as estate settlement, inheritance claims, life insurance, or transferring assets across international jurisdictions.
In California, only certified copies of death certificates issued by the California Department of Public Health (CDPH) – Vital Records or the County Clerk’s or Recorder’s Office where the death was registered are eligible for apostille. The document must contain the original signature of a recognized public official, such as the County Registrar or State Registrar, whose signature is on record with the California Secretary of State.
The California Secretary of State will verify the official’s signature before issuing an apostille. Please note that photocopies or hospital-issued death records are not acceptable for apostille processing.
Divorce Decree
A Divorce Decree is a final court judgment that legally ends a marriage and outlines the terms of the divorce, including property division, child custody, and support arrangements. When this document needs to be used in another country—for purposes such as remarriage, immigration, or legal recognition—it must be apostilled to confirm its authenticity.
In California, the original or a certified copy issued by the court is required to begin the apostille process.
Single Status Affidavit
A Single Status Affidavit is a sworn statement confirming that an individual is legally single and free to marry. This document is commonly required by foreign governments when a U.S. citizen is planning to marry abroad or apply for certain residency or visa statuses.
To be apostilled, the affidavit must be:
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Signed in front of a notary public
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Often accompanied by a certified statement from the County Clerk or Secretary of State (depending on the jurisdiction)
Background Checks (State, FBI)
A Background Check is an official report detailing an individual’s criminal history (or lack thereof). These are often required for employment, immigration, adoption, or residency applications abroad.
There are two common types of background checks used for apostille purposes:
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Local Police Background Check – Issued by a city or county law enforcement agency
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FBI Background Check – Issued at the federal level by the U.S. Department of Justice
Only FBI background checks are eligible for federal apostille certification, while local checks must be notarized and certified by the appropriate state authority before being apostilled.
Power Of Attorney
A Power of Attorney (POA) is a legal document that allows one person to grant another person the authority to act on their behalf in financial, legal, or medical matters. When this authority needs to be recognized in another country—such as for real estate transactions, managing bank accounts, or caring for a loved one abroad—an apostille is often required.
To qualify for an apostille, the Power of Attorney must be:
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Notarized properly in the state where it was signed
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Sometimes followed by county or state-level certification, depending on where it was notarized
Copy Of U.S. Passport
A copy of a U.S. Passport may require an apostille when it's being used for international legal, immigration, or identity verification purposes, such as marriage abroad, dual citizenship applications, or foreign residency.
Because the passport is a federal document, a copy must be notarized as a true copy by a commissioned notary public. The notarized copy can then be submitted for apostille certification through the U.S. Department of State (federal level), or in some cases, through the state if specifically allowed.
An Authorization Letter
An Authorization Letter is a written document that gives another person permission to act on your behalf for specific tasks—such as collecting documents, managing legal matters, handling financial transactions, or representing you abroad.
When an authorization letter needs to be used internationally, it often requires an apostille to verify its authenticity and the identity of the signer.
To be eligible for apostille, the letter must be:
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Properly signed and notarized
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Sometimes accompanied by a certified translation, depending on the destination country’s requirements
I can assist you with the notarization and can also assist you with having your authorization letter translated. I have partnered with Idiomatic Translations, they have translators in over 150 languages.
Travel Consent Letter
A Travel Consent Letter is a document signed by a parent or legal guardian giving permission for a minor child to travel—especially when the child is traveling alone or with only one parent, a relative, or another adult. This document is often required for international travel to prevent custody disputes or child abduction concerns.
To be accepted abroad, a travel consent letter may need to be:
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Notarized to verify the identity and intent of the signing parent(s)
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Apostilled if the destination country is part of the Hague Apostille Convention
Police Report
A Police Report is an official document issued by a local law enforcement agency that details an incident, investigation, or interaction involving an individual. These reports may need to be apostilled for use abroad in matters involving immigration, insurance claims, legal disputes, or background checks.
To obtain an apostille for a police report:
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The report must be issued on official letterhead by the law enforcement agency
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It must be notarized or accompanied by a sworn affidavit from the issuing agency
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Once notarized, it can be submitted to the Secretary of State for apostille certification
Name Change
A Name Change Document is a certified court order or legal record confirming that an individual has legally changed their name. This document is often required internationally for immigration, marriage, dual citizenship, inheritance, or to update identity documents abroad.
To be eligible for an apostille, the name change document must be:
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A certified copy issued by the court or relevant government agency
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Submitted to the Secretary of State in the state where it was issued for apostille certification
Naturalization Certificate
A Naturalization Certificate is a federal document issued by the U.S. government to individuals who have become naturalized U.S. citizens. It serves as proof of citizenship and may need to be apostilled when used internationally for purposes such as dual citizenship, inheritance claims, or legal residency applications.
Because this is a federal document, it cannot be apostilled at the state level. Instead:
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You must obtain a Certified True Copy of the Naturalization Certificate from the U.S. Citizenship and Immigration Services (USCIS).
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Once certified, it must be submitted to the U.S. Department of State in Washington, D.C. for federal apostille processing.
Non-Impediment
A Non-Impediment Certificate (also known as a Certificate of No Record of Marriage or Single Status Certificate) is a document that verifies an individual is not currently married and is legally free to marry. This certificate is often required by foreign governments for international marriage applications or residency purposes.
In the United States, this document may be:
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Issued by the local county clerk’s office, or
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Created as a sworn affidavit, notarized by a notary public
To be apostilled:
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The document must be properly notarized
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Then submitted to the Secretary of State in the state where it was notarized
Corporate Documents
Corporate Documents are legal records related to the formation, structure, and operation of a business entity. When a company needs to expand internationally, open foreign bank accounts, enter into overseas contracts, or establish a foreign branch, these documents often require apostille certification.
Common corporate documents that may need an apostille include:
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Articles of Incorporation or Organization
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Certificates of Good Standing
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Operating Agreements or Bylaws
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Board Resolutions
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Business Licenses or Tax Certificates
To be apostilled:
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The documents must be certified by the Secretary of State where the company is registered, or
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If notarized, must be properly notarized and submitted to the Secretary of State for apostille
Academic Documents
Academic Documents such as diplomas, transcripts, and degrees often require an apostille when being submitted to a foreign country for employment, continued education, visa applications, or credential evaluations.
Documents commonly apostilled include:
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High School or College Diplomas
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Official Transcripts
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Certificates of Enrollment or Graduation
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Professional Certifications or Licenses
To be apostilled:
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The documents must be certified by the registrar's office or notarized as a true copy
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Some institutions may issue a notarized letter directly—others may require coordination with the County Clerk or Secretary of State
Frequently Asked Questions Regarding Apostille Services
An Apostille certifies the authenticity of a U.S. document, such as a birth certificate, for use in a foreign country. Without an Apostille, a California birth certificate or other official document may not be accepted internationally. This also applies to notarized documents, marriage and divorce certificates, death certificates, and other legal records.
The Apostille certificate includes details of the authenticated document and features a red stamp, with half of the stamp placed on the Apostille and the other half on the original document.
Authentications are similar to Apostilles, as they certify documents for international use. However, the key difference is that Authentications are required for countries that are NOT part of the Hague Apostille Convention.
The process to obtain an Authentication Certificate is similar to getting an Apostille but includes an additional step—documents must be certified by the U.S. Department of State and sometimes further legalized by the embassy or consulate of the destination country.
We specialize in handling the entire authentication process for you, ensuring a smooth and hassle-free experience. Contact us today for assistance!
A notarization confirms that a signer’s identity has been verified and that they signed the document willingly in the presence of a California Notary Public.
An Apostille, on the other hand, certifies the notary’s authority—it verifies that the notary was actively commissioned in California at the time of notarization and that the notarization followed California state laws.
If you need a document for international use, you may need both notarization and an Apostille to ensure it is legally recognized in a foreign country. Contact us today to get started!
To begin the Apostille process, we typically require:
✔ The original document with the original signature (for notarized documents, birth certificates, marriage certificates, etc.).
✔ For certain corporate documents, a certified copy issued directly by the California Secretary of State may be eligible for an Apostille without needing the original.If you’re unsure whether your document qualifies, we’re happy to guide you through the process. Contact us today for assistance!
While we specialize in notarization and apostille services, we understand that many documents requiring an Apostille may also need to be translated for international use. If your document needs a certified translation, we can connect you with trusted professional translation services to ensure accuracy and compliance with legal requirements.
If you need both document translation and Apostille services, we can help streamline the process for you. Contact us today to discuss your needs!
An Apostille is required when presenting California documents in a foreign country that is part of The Hague Apostille Convention. Since foreign governments are unfamiliar with California’s certification processes, an Apostille acts as an official validation, confirming that the document was properly notarized or issued according to California state law.
Without an Apostille, your document may not be recognized internationally.
The processing time for an Apostille depends on how and where the request is submitted:
✔ Standard Processing: The California Secretary of State typically processes Apostilles within 5 to 10 business days when submitted by mail.
✔ Expedited Service: Walk-in submissions in Sacramento may be processed same-day or within 24 hours, depending on workload.
✔ Courier or Rush Services: Using a mobile notary and courier service can speed up the process, ensuring faster delivery.If you need an Apostille quickly, we offer fast, reliable assistance to help you meet urgent deadlines. Contact us today to get started!
Yes! You can use our Apostille services no matter where you are located. If you have a California-issued document that requires an Apostille, simply ship your documents to us, and we will handle the entire process for you.
Once the Apostille is completed, we can ship your certified documents anywhere in the U.S. or internationally, based on your preference.
Apostilles are accepted in countries that are part of the 1961 Hague Convention Treaty. These countries recognize Apostilles as official authentication for documents, eliminating the need for further legalization through embassies or consulates.
For countries that are NOT part of the Hague Convention, an Authentication Certificate is required instead of an Apostille. This process includes additional steps, such as certification by the U.S. Department of State and legalization by the destination country’s embassy or consulate.
If you’re unsure whether your destination country requires an Apostille or Authentication, contact us today, and we’ll guide you through the process!
Your physical driver’s license or passport cannot be apostilled directly. However, you can obtain an Apostille by following these steps:
1️⃣ Make a Photocopy – Create a clear copy of your driver’s license or passport.
2️⃣ Prepare a Sworn Statement – You must sign a sworn statement declaring that the copy is true and correct.
3️⃣ Get It Notarized – A California Notary Public will notarize your sworn statement along with the photocopy.
4️⃣ Apostille Process – Once notarized, the document can be submitted to the California Secretary of State for an Apostille.If you need assistance with this process, we can notarize your document and obtain the Apostille for you. Contact us today to get started!
To begin the Apostille process, we typically require:
✔ The original document with the original signature (e.g., birth certificates, marriage certificates, notarized documents).
✔ For certain corporate documents, a certified copy issued directly by the California Secretary of State may be eligible for an Apostille without needing the original.No, federal documents are apostilled at the federal level through the U.S. Department of State in Washington, D.C. However, we can assist with Federal Apostilles and guide you through the process.
Since federal processing times are longer than state-level Apostilles, a faster alternative is to have the document notarized by a California notary first. Once notarized, it can then be Apostilled in California based on the notarization.
Before proceeding, it’s essential to determine whether a state-level Apostille will be accepted for your specific document or if a Federal Apostille is required.
In most cases, only original documents are eligible for an Apostille. However, there are exceptions:
✔ Corporate Documents – Certain business documents issued directly by the California Secretary of State, such as a Certificate of Status or Articles of Incorporation, can be apostilled with a certified copy.
✔ Notarized Copies – If you have a copy of a document notarized, the notarization itself must be original for the document to qualify for an Apostille. This is commonly done through a Copy Certification by Document Custodian process, where a notary notarizes a sworn statement affirming the copy’s authenticity.
No, Apostilles do not expire. Once issued, an Apostille remains valid indefinitely for use in the designated foreign country. However, some countries have specific requirements regarding how recently the Apostille was issued.
✔ Some countries require Apostilles to be issued within a certain time frame, such as 3 to 6 months before submission.
✔ For time-sensitive documents, such as birth certificates, marriage certificates, or corporate records, it's best to check with the receiving authority to confirm their specific requirements.If you're unsure whether your Apostille meets the necessary timeline, contact us today for guidance on obtaining a new one if needed!
Training I Have Taken To Be The Best Notary Public
I make sure to stay up-to-date on all of my state laws and regulations as a Notary Public.
Member Of California League Of Independant Notaries
I Am Bound to the Notarial Laws Of California
Being a member of the NNA is essential for any professional Notary Public. I maintain my membership and undergo an annual background check through the NNA!
World Of Apostille Certified
Loan Signing Systems offers the basic fundamentals of professional Notary Loan Signing
Notary Stars - Continuous top-notch training that I participate in daily, weekly and monthly.
Certified Apostille Facilitator
*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.
I offer in-person mobile Notary Public Services in the following zip codes of San Mateo and Santa Clara Counties:
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